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Library Policies: Borrowing Responsibilities

Fines & Fees Schedule 2021

Fine & fee schedules

  • Fee costs are as following:
    • Standard and long-term loans:  AED 2.00 a day per item (up to a maximum of 20 days)
    • Short-term loans:  AED 2.00 per hour (up to a maximum of 50 hours)
    • Lost/Damaged Item Fee includes the following costs:
    • Replacement cost of item (as recorded on the library’s catalog).
    • Administrative fee: AED 75.00
    • Accumulated fines – up to 20 days for standard/long-term loans and 50 hours for short-term loans

Borrowing privileges will be suspended for students with outstanding fines and fees of AED 300.00 and more

Responsibilities

MBZUAI library patrons are responsible for all items checked out on their names.

Overdue Notices

  • Overdue notices are sent as a courtesy and all patrons remain responsible for keeping track of due dates and returning materials and equipment on time.
  • Faculty and staff may arrange for pre-approved proxies to collect and deliver loaned material but remain responsible for items checked out on their names.

Holds

  • Patrons may request a hold on an item currently checked out to another patron.
  • Requests may be managed online (Patron Account) or in person at the library.
  • Once the item is returned the requesting patron will be informed and has three days to collect the item from the circulation desk.

Recalls

  • The library may recall any checked-out item after a minimum of one week and all patrons who receive a recall notification should return the item to the library by the revised due date to avoid fines.
  • All items may be recalled for inventory purposes at the end of each semester.

Loss or damage of materials

  • All patrons will be invoiced for the loss or damage of library material. 

Fines and Replacement Fees

Fines

  • Fines are levied for the late return of items
  • Fines will continue to accumulate until an item is returned or reported missing, and:
    • Up to 20 days for standard (three weeks) and long-term loans (semester loan), and;
    • Up to 50 hours for short-term loans (a week or less)
    • Patrons will then receive a statement for the replacement cost, including administrative charges and accumulated fines.

Students are required to clear all outstanding fines and fees directly with the Finance Department and provide proof of settlement to resume borrowing privileges. 

Borrowing privileges will be suspended for students with outstanding fines and fees of AED 300.00 or more.

Exceptions

Exceptions that may be observed include the following:

Fines

  • Overdue fines may be waived for items reported as lost or damaged.
  • Overdue fines for long-term loans may be waived if items are returned within 20 days of the due date and if they have not been requested by another patron during that period.
  • Overdue fines for short term loans may be waived if items are returned within 50 hours of being overdue and if they have not been requested by another patron during that period.

Circulation

  • Non-circulating materials (Reference, Current Periodical Issues, Special Collections & Archives) may be checked out by patrons on request and at the discretion of the Head of Library Management.
  • Course Reserve material may be checked-out within the last opening hour as an overnight or weekend loan.